Bookings and Rentals

Capacity (ACCORDING TO FIRE CODE)

Seated tables                 50 guests
Stand-up function        100 guests
Lecture seating              50 to 65 guests
Tent function                  125 guests ( May through mid-October)


Rental Fees:

(Certain holiday periods may be subject to a rate increase of 50%)

WEDDING, RECEPTIONS AND REHEARSAL DINNERS:
Up to 50 guests            $550         Deposit $200
51 to 75 guests              $650         Deposit $300
76 to 125 guests           $800         Deposit $400

WEDDING REHEARSALS (NO FOOD) —————–$100 per hour

CATERED EVENTS  (with kitchen use)

Up to 50 guests         $450           Deposit $200

51 to 75 guests          $550             Deposit  $225

75 to 125 guests       $700             Deposit  $300


MEETINGS:

(No Refreshments) (With Light Refreshments)

Up to 35 guests                           $135

36 to 125 guests                          $150

Up to 35 guests                           $160

36 to 65 guests                            $200

9am-12noon, 1pm-4pm, 7pm-10pm

DAY LONG MEETINGS 

(With refreshments and/or food service*)

Up to 35 guests                     $200
36 to 75 guests                      $300
*Delivery of take-out, deli platters, etc. No food preparation permitted. Renter responsible for clean-up and trash removal.

REQUIRED FOR ALL EVENTS:  SECURITY DEPOSIT $200 (UNLESS OTHERWISE NOTED) IN ADDITION TO RENTAL FEE


Services provided

Tables and chairs owned by the Club will be set up as requested prior to the event and taken down at the close. Set-up of rental tables and chairs is not a club responsibility.
Ordinary cleanup. Extra cleaning or additional use of the facilities will affect your deposit.

Equipment:

Folding tables and chairs (up to 66 guests,) podium, cake table, projection screen.

P.A. system for lectures, additional $25 fee.

Club owned tables and chairs may be set up in the house and on the east porch. They are NOT to be used on the lawn.
NOTE:  Rental of tables, chairs, linens, plates, glassware, coffee makers, flatware, tent, dance floor and outdoor light are available from: Northampton Rental Center, 1-866-584-5072 or 413-584-5072 and Taylor Rental, 413-584-4184
Before reserving a tent please contact the Function Manager. Other events at the club may affect the set up and removal times.
Wooden chairs may be used only outdoors (typically with the tent), because they damage the hardwood floors in the Clubhouse. Rental chairs of manmade material are permitted for use in the Clubhouse.

Setup:

Catering arrangements (please note information paragraph on caterers).
The time you will need access to the house on the day of your function.
Floor plan for tables and chairs owned by the Club.
Music arrangements
Tash removal
Delivery and removal of rental equipment. Deadlines for delivery and removal may be affected by other functions at the club. Tent and dance floor  must be removed from the premises within 48 hours of the event. All other rental property must be removed or placed in the Carriage House, to await pickup, at the end of the event.

Caterers:

 All caterers must provide, and place on file at the Amherst Woman’s Club, a certificate of Liability Insurance. If the caterer has not worked at the club, the caterer must have an orientation with the Caretaker at least two weeks prior to the event.

Liquor Policy:

Only beer, wine, and champagne may be served and only by a designated bar tender. Cash bar and beer kegs are not permitted. If liquor is to be served a Liquor Event Insurance Binder (available from your insurance agent) must be submitted along with your final payment.

Music and dancing

Upon client’s prior request, the rugs in the living room will be rolled up for dancing. Please discuss music arrangements with the Function Manager.

Smoking:

Smoking is not permitted in the house.

Parking:

Guests may park in the driveway or parking lot. Under no circumstances may cars park on the grass. As parking at the club is limited (about 30-35 cars), we strongly recommend that you encourage guests to ride together. Excess parking is available on Mattoon Street, around the corner from the club. You may want to arrange for a friend or guest to help facilitate parking at the beginning of your event.

Function Manager:

 If there are questions about any detail, please call or contact the Function Manager, Liz Hartzler at 413-256-6637 or e-mail: mailbox@amherstwc.org

Directions: